CAREERS

Henein Hutchison Robitaille LLP is seeking a Civil Litigation Law Clerk to join their team. Applicants must have a minimum of ten years’ experience working as a clerk. A background in civil litigation is required, as well as having a law clerk certificate.

The successful candidate will need to possess a strong work ethic, be collaborative, analytical, adaptable, positive, and proactive.

As a Civil Litigation Clerk, you will hold a range of responsibilities, including but not limited to, the following:

• Assist with internal and external coordination of logistics with respect to preparation for and the conduct of examinations for discovery, trials and hearings.
• Liaise with Court Registry Officers/staff to obtain copies of documents from Court files.
• Execute on filings of materials with Courts/Tribunals or service of materials on opposing parties.
• Establish and organize client files, monitor calendars, meet deadlines, document actions and next steps.
• Collaborate with counsel, clients and vendors for the collection, review and production of documents.
• Draft Cost Outlines, Bill of Costs, Notice of Motion, and Affidavits for Motions.
• Assist in pulling cases for BOAs, creating, side barring and highlighting BOAs.
• Uploading of discovery to Relativity and entry of materials received or produced on production logs.
• Maintain a reminder/bring forward system, updating pleadings index.
• Perform any administrative tasks as required.

Qualifications:

• Ability to work with minimal supervision, independently and collaboratively within a team environment.
• Possess excellent communication skills, both written and oral.
• Ability to maintain a high level of confidentiality and exercise discretion when necessary.
• Experience with eDiscovery software and document databases is an asset (Relativity, Summation, Ringtail etc.).
• Advanced knowledge in Adobe PDF and MS Office 365.
• Experience/familiarity with Soluno and iManage is an asset.
• Understanding of the Rules of Civil Procedure.
• Highly organized, detail-oriented with the ability to multi-task in a fast-paced environment.
• Ability to troubleshoot and resolve office issues with tact and poise.
• Strong attention to detail with flexibility to accommodate work demands.

We thank all applicants, however only candidates selected for an interview will be contacted. Please submit your cover letter and resume to rose@hhllp.ca.

Henein Hutchison Robitaille LLP seeks a highly skilled Executive Legal Assistant to join our esteemed team. In this pivotal role, you will provide comprehensive support to Partners while working collaboratively with the legal team. The ideal candidate will exhibit a proven track record of administrative excellence, with a minimum of five to ten years’ experience in an executive legal support position. Experience in working within civil litigation departments is a plus.

Key Responsibilities:

• Calendar and Schedule Coordination

• Meeting Support

• Travel Arrangements: Coordinate all travel logistics meticulously, including accommodations, transportation, and itinerary preparation.
• Confidentiality Maintenance/Communication Management: Handle sensitive and confidential information with the utmost discretion and professionalism.
• Practice Support
  • Document preparation: Draft, format and proofread legal documents, correspondence, and reports, including pleadings, affidavits, contracts and briefs.
  • Assist clerks with internal and external coordination of logistics for examinations for discovery, trials and hearings.
  • Establish and organize client files, manage and file incoming emails, correspondence, and documents in the appropriate shared file management system.
  • Collaborate with lawyers, clerks and vendors for the collection, review and production of documents.
• Administration:
  • Record, edit, and review time dockets.
  • Assist with the monthly billing process for Partners.
  • Manage, prepare, and submit expenses in a timely manner.
  • Accomplish organization goals by maintaining and adhering to file management policies and procedures.

Hours: Monday to Friday, either 8:30 am – 4:30 pm or 9:00 am – 5:00 pm.

Benefits:

• Three weeks’ paid vacation to start
• After probationary period
  • 3 Wellness Days, Health and dental benefits, Wellness Credit, Health care spending account
• RRSP Contribution, after one year of service

Qualifications:

• Experience: Minimum of five to ten years’ experience in an Executive Legal Assistant role, preferably supporting C-Suite executives.
• Technical Proficiency: Advanced proficiency in MS Office Suite, Adobe, iManage, and Soluno.
• Communication Skills: Excellent written and verbal communication skills, with a keen eye for detail.
• Time Management: Ability to prioritize tasks effectively, manage multiple assignments concurrently, and thrive in a fast-paced environment.
• Confidentiality: Demonstrated ability to handle confidential information with discretion and integrity.
• Professional Demeanor: Possess a calm, confident, and professional demeanor under pressure.

We thank all applicants, however only candidate selected for an interview will be contacted.  Please submit your application here: APPLY HERE

Henein Hutchison Robitaille LLP is seeking an IT Support Technician to join their team. The IT Support Technician is responsible for providing technical support to all firm members; uses expertise to troubleshoot and resolve technical issues as they relate to firm supported software, equipment, peripherals, cloud services, mobile devices, and network connectivity.

As an IT Technician, you will hold a range of responsibilities, including but not limited to, the following:

Duties and Responsibilities:

• Serves as first point of contact for all firm members. Investigates, resolves or escalates technical related hardware and software issues.
• Service requests and questions received by phone, email, chat or in person
• Logs support requests and status updates, when necessary, escalates issue to extended team members for resolution to ensure issues are resolved in a timely manner to meet service level objectives
• Collaborate with other team members to resolve issues, and share knowledge
• Provides boardroom support for the setup and performance of meetings or online (Teams and Zoom), and the operation of the audio-visual equipment and peripherals
• Supports equipment moves, vendor repairs, recovery, and configuration of mobile devices (Apple/Android)
• Maintains asset management, spare equipment inventory, and identifies supplies to be ordered

Other:  

• Flexibility to adjust workday between 12:00 pm. to 8:00 p.m. (1 hour lunch)
• Provides after-hours and weekend user support as necessary
• Participation and support for technical projects as requested
• Schedules planned absences with designated backup and other team members
• Requires full-time in-office work schedule during business hours

Qualifications:  

• College diploma in Information Technology or a certificate or a degree in a related field
• 1 year experience working within an I.T. environment in a similar role. Law firm exposure is preferred
• Advanced knowledge of Microsoft Windows 11 Operating System and Microsoft Office 365 applications, configuration, administration and troubleshooting
• Understanding of core networking and computing protocols & Document Management Systems (iManage).
• Exceptional client service and ability to communicate in a positive and professional manner
• A solutions provider who demonstrates excellent critical thinking skills with the ability to analyze basic and complex helpdesk requests in a professional manner
• Highly organized and able to manage multiple priorities with ease
• Proficient working independently and remotely, as well as working within the team environment
• Displays a strong drive for ongoing self-improvement, regularly pursuing opportunities to expand knowledge and skills in a dynamic and fast-paced IT environment

We thank all applicants, however only candidates selected for an interview will be contacted. Please submit your application to Tammy Pali using the following link: Apply Here